Seeking a position and looking to ace the next round of interviews? Sample Email Confirming Availability for Interview: Find examples and edit them as needed to make a great first impression.
Sample Email Confirming Availability for Interview
When you’re in the job market, it’s important to be prepared for interviews. This means having your resume and cover letter ready, as well as being able to answer common interview questions. It also means being available for interviews when they’re scheduled. If you’re not available for an interview, you should let the interviewer know as soon as possible.
The best way to do this is to send a confirmation email. This email should be brief and to the point, and it should include the following information:
- Your name
- The date and time of the interview
- The location of the interview
- Your availability for the interview
- A thank-you note for the opportunity to interview
Here is an example of a confirmation email:
Dear [Interviewer’s Name],
I am writing to confirm my availability for an interview for the [position name] position on [date] at [time].
I am excited about the opportunity to interview for this position, and I am confident that I have the skills and experience that you are looking for.
I will be available for the interview on [date] at [time]. I can meet you at your office, or we can arrange to meet at a coffee shop or other convenient location.
Please let me know if you have any questions or if you need to reschedule the interview.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Sample Email Confirming Availability for Interview
Example 1: Availability Confirmed
Dear [Applicant Name],
We are excited to inform you that your application for the [Position Name] has been shortlisted, and we would like to schedule an interview to further discuss your qualifications and experience.
The interview will be held on [Date] at [Time] in our office located at [Address]. Please confirm your availability by replying to this email or calling [Phone Number].
Alternatively, if you have any questions, please do not hesitate to contact us.
Looking forward to meeting you soon!
Sincerely,
[Your Name]
[Your Title]
Example 2: Rescheduling Interview
Dear [Applicant Name],
Thank you for your prompt response and confirming your availability for the interview.
However, we have had unexpected changes, and the interview for the [Position Name] scheduled on [Original Date] has been rescheduled to [New Date] at [New Time].
We apologize for any inconvenience caused and would appreciate it if you could confirm your availability for the new date and time.
If not, please let us know of your availability so that we can reschedule accordingly.
Thank you for your understanding and cooperation.
Best Regards,
[Your Name]
[Your Title]
Example 3: Multiple Date Option Proposal
Dear [Applicant Name],
Thank you for your interest in the [Position Name]. We would like to schedule an interview to discuss your application further.
We have three available slots for the interview:
- [Date 1] at [Time 1]
- [Date 2] at [Time 2]
- [Date 3] at [Time 3]
Please let us know which of these times works best for you, and we will confirm the appointment accordingly.
If none of these times work, we are open to discussing alternative options to accommodate your schedule.
We look forward to hearing from you soon.
Sincerely,
[Your Name]
[Your Title]
Example 4: Additional Information Needed
Dear [Applicant Name],
Thank you for your application for the [Position Name]. We have reviewed your resume and would like to schedule an interview to learn more about your qualifications.
Before we proceed, we would appreciate it if you could provide us with additional information that will help us better assess your fit for the role:
- A portfolio showcasing your relevant work.
- Links to your social media profiles (e.g., LinkedIn, Twitter, etc.).
- Any other materials that you believe would be pertinent to the interview.
Please send the requested information to [Email Address] by [Date]. Once we receive the additional information, we will contact you to schedule an interview.
Thank you for your cooperation.
Sincerely,
[Your Name]
[Your Title]
Example 5: Phone Interview Arrangements
Dear [Applicant Name],
We acknowledge the receipt of your application for the [Position Name]. We have reviewed your materials and are impressed with your qualifications.
To further assess your suitability for the role, we would like to conduct a telephonic interview at your convenience.
Please provide us with three time slots that would be most convenient for you, along with your phone number and a preferred method of communication (e.g., WhatsApp, Skype, etc.).
Upon receiving your response, we will schedule the phone interview and send you a confirmation with the call details.
Thank you for your time and consideration.
Best Regards,
[Your Name]
[Your Title]
Example 6: Interview Confirmation with a Reminder
Dear [Applicant Name],
This email serves to confirm your interview for the [Position Name] scheduled on [Date] at [Time] in our office located at [Address].
Please find attached the job description and a map of our office location for your reference.
As a reminder, we request you to bring the following documents with you to the interview:
- Resume
- Cover letter
- Any relevant certificates or awards
- Government-issued identification (e.g., passport or driver’s license)
We are excited to meet you and discuss how your skills and experience align with the requirements of this position.
Should you have any questions or unforeseen circumstances, please do not hesitate to contact us.
Best Regards,
[Your Name]
[Your Title]
Example 7: Interview Postponement Due to Unforeseen Circumstances
Dear [Applicant Name],
We regret to inform you that due to unforeseen circumstances, we must postpone your interview for the [Position Name] originally scheduled for [Date] at [Time].
We understand the inconvenience this may cause and apologize for any disruption to your plans.
We are working to reschedule the interview as soon as possible and will keep you updated with the new schedule. In the meantime, if you have any questions or concerns, please do not hesitate to contact us.
We appreciate your patience and understanding during this matter.
Best Regards,
[Your Name]
[Your Title]
Sample Email Confirming Availability for Interview
When confirming your availability for an interview, it’s important to be clear, concise, and professional. Here are a few tips to help you write a successful email:
Subject Line
- Keep it concise and to the point
- Example: “Availability Confirmation for Interview”
Greeting
- Address the recipient by name if possible
- Example: “Dear [Recipient Name],”
Body
- Start by thanking them for the opportunity to interview
- Confirm the date and time of the interview
- If there are multiple options, list them all
- Provide alternative dates and times if necessary
- End by expressing your excitement for the interview
Closing
- Thank them again for their time
- Include a call to action, such as asking them to confirm the interview
- Use a professional closing, such as “Sincerely” or “Best regards”
Here’s an example of a sample email confirming availability for an interview:
Subject: Availability Confirmation for Interview
Dear [Recipient Name],
I hope this email finds you well.
I am writing to thank you for the opportunity to interview for the [Position Name] position at [Company Name]. I am very excited about this opportunity and am confident that I have the skills and experience that you are looking for.
I am available for an interview on the following dates and times:
- [Date 1] at [Time 1]
- [Date 2] at [Time 2]
If these times do not work for you, please let me know and I will try to accommodate your schedule.
I look forward to hearing from you soon.
Sincerely,
[Your Name]
Additional tips:
- Be sure to proofread your email before sending it.
- If you are confirming an in-person interview, include the location of the interview.
- If you are confirming a phone interview, include the phone number that you will be calling from.
- If you are confirming a video interview, include the link to the video conferencing platform that you will be using.
FAQs: Sample Email Confirming Availability for Interview
Q: Why is it important to send a confirmation email after an interview?
A: Sending a confirmation email after an interview shows your gratitude for the opportunity, reinforces your interest in the position, and leaves a positive lasting impression on the interviewer.
Q: What should be included in the confirmation email?
A: The email should include a thank you for the interview, a reiteration of your interest in the position, a confirmation of your availability for future steps in the process, and a professional sign-off.
Q: When should I send the confirmation email?
A: It’s best to send the confirmation email within 24 hours of the interview, while it’s still fresh in the interviewer’s mind.
Q: What is the ideal tone for the confirmation email?
A: The tone should be professional, polite, and appreciative. Avoid being overly casual or informal, as you want to maintain a positive and respectful relationship with the interviewer.
Q: Should I attach my resume or portfolio to the confirmation email?
A: It’s generally not necessary to attach your resume or portfolio to the confirmation email unless specifically requested by the interviewer. If you do attach any documents, make sure they are relevant to the position and in a professional format.
Q: What if I have additional questions about the position or the interview process?
A: It’s acceptable to include a brief question or two in your confirmation email, but keep it concise and relevant. Avoid asking questions that could have been answered during the interview or that are easily found on the company’s website.
Q: How can I make my confirmation email stand out from other candidates?
A: Personalize the email by addressing the interviewer by name and referencing specific details from the interview. You can also highlight a particular skill or experience that aligns with the requirements of the position.
Good To Go!
Thanks so much for reading our article on how to write a sample email confirming availability for an interview. We hope you found it helpful! If you’re still unsure about how to proceed or have any other questions, please don’t hesitate to leave a comment below. We’re always happy to help in any way we can.
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